Job postings

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Wildwood - Leave Management Specialist  -  Schenectady, NY 

As the Leave Management Specialist you will be responsible for the coordination and administration of all the various types of leave of absence cases and workers’ compensation claims for the agency employees. This position also plays a key role in the implementation of Agency health and safety initiatives, injury and claims review, mitigating risk, participating on the Health & Safety Committee and is responsible for leaves, work related injuries and compliance related reporting.

Required Knowledge, Skills & Abilities: 

• Demonstrated knowledge in leave programs including FMLA and ADA regulations. 
• Demonstrated knowledge in NYS DBL, PFL and workers’ compensation laws. 
• Demonstrated written and oral communication skills including ability to communicate information is a clear, understandable manner. 
• Demonstrated interpersonal skills including the ability to listen, analyze and problem solve concerns in a timely manner. 
• Emphasis on strong organization and time management skills, quick response times and ability to manage multiple and shifting priorities. 
• Requires a perceptive professional with the capability of relating to individuals at all levels. 
• Ability to work independently as well as in a team environment in a fast paced and energetic culture. 
• Demonstrates proficiency with Microsoft Office Suite (Excel, Word, Outlook, etc.), human resources information systems and other database systems. Experience in a Google environment preferred.
• Handles highly confidential information with discretion.
• Typically works Monday – Friday 9:00 a.m. – 5:00 p.m. and be able to work a flexible schedule as needed. 

Education & Work Experience Requirements:

• Minimum Associate’s Degree in Business or related field from an accredited two-year college or university; Bachelor’s Degree preferred
• Minimum 1-3 years of employee leave management and workers’ compensation experience; consideration will be given to anyone with extensive experience over minimum education requirements 
• HR Certification preferred (PHR and/or SHRM-CP) 

Additional Requirements:

• Daily access to an automobile and a valid NYS Driver’s License 
• Ability to travel locally, flexible hours required including some nights, weekends and holidays
• Subject to NYS OPWDD mandated criminal background check, finger printing and a driving record verification

Click HERE to apply

Wildwood -  Chief Human Resource Officer  -  Schenectady, NY 

As the Chief Human Resource Officer, you will be forecasting, developing and implementing strategic human resources policies. You will direct and coordinate human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services by performing the following duties personally or through subordinate supervisors. (Other duties may be assigned.)

• Acts as principal advisor to the Chief Executive Officer on human resource matters.
• Functions as a member of the Executive Management Team.
• Oversees recruitment, benefits administration, employee relations, training, health & safety, classification & compensation, personnel policy and procedures, workforce planning and legal compliance.
• Analyzes wage and salary reports and data to determine competitive compensation plan.
• Oversees staff orientation including organizing presentations and maintaining up to date information.
• Assures compliance with EEO policy and the agency's commitment to diversity.
• Conducts investigations, writes findings and renders decisions.
• Develops and monitors metrics on employment.  Writes statistical reports.
• Prepares personnel forecast to project employment needs 
• Writes directives advising department managers of company policy regarding equal employment opportunities, compensation, and employee benefits.
• Consults legal counsel to ensure that policies comply with federal and state law.
• Develops and maintains a human resources system that meets management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Studies legislation, arbitration decisions, and employment case law to assess industry trends.
• Assures human resource activities align with the agency strategic plan
• Writes and delivers presentations to the Board, Executive Management, government officials regarding human resources policies and practices.
• Assists the Chief Executive Officer in governmental networking.
• Assists the Director of the Wildwood Foundation in constituent relationship building and fund raising.
• All supervisors, managers, and employees are all responsible for helping to create a workplace free of recognized hazards, and for acting safely.

Required Knowledge, Skills & Abilities:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Design - Generates creative solutions.
• Problem Solving - Develops alternative solutions; Works well in group problem solving situations.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress.
• Oral Communication - Demonstrates group presentation skills.
• Team Work - Able to build morale and group commitments to goals and objectives; Recognizes accomplishments of other team members.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
• Delegation - Delegates work assignments.
• Leadership - Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Provides vision and inspiration to peers and subordinates.
• Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities.
• Business Acumen - Aligns work with strategic goals.
• Diversity - Demonstrates knowledge of EEO policy; Promotes a harassment-free environment.
• Organizational Support - Supports organization's goals and values.
• Strategic Thinking - Develops strategies to achieve organizational goals; Analyzes market and competition; Identifies external threats and opportunities.
• Adaptability - Manages competing demands.   

Additional Requirements:

• Master's degree (M. A.) or equivalent from a regionally accredited college or university ; or ten years related experience and/or training; or equivalent combination of education and experience.
• Professional Human Resources Certifications desired (PHR, SPHR, GPHR, SHRM-CP, SHRM-SCP)
• Ability to travel locally, flexible hours required including some nights, weekends and holidays.
• Subject to NYS OPWDD mandated criminal background check, finger printing and a driving record verification

Click HERE to apply

Williams College - Human Resources Information Systems (HRIS) Assistant 

This opening is for a full-time (40 hours/week) Human Resources Information Systems (HRIS) Assistant position in the Office of Human Resources. Reporting to the HRIS & Data Analytics Manager, and working closely with the HRIS Specialist, the HRIS Assistant provides broad, data- and technology-based cross-functional support for the department. The primary focus is timely and accurate data entry for temporary and student employment, as well as staff recruitment. This HRIS Assistant will provide back-up coverage to the front desk, providing courteous and professional service to our diverse staff, faculty, students, retirees, and guests. In addition, they will support benefits and payroll processing in discrete areas.

Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Human Resources supports the Williams community by hiring and retaining a diverse and vibrant workforce, creating opportunities for learning and professional development, developing and maintaining equitable and relevant policies, and administering accurate payroll and comprehensive benefits. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

Responsibilities include but are not limited:

• Coordinate the workflow for temporary employee hires, including reviewing authorization forms, processing background checks, coordinating new employee paperwork, and facilitating temporary employee’s preparation for work on campus.
• Provide backup data entry in our Human Resources system for temporary and student employees.
• Data processing for staff recruitment, including monitoring draft applications, sending candidate correspondence, entering interview data, and coordinating background check and travel reimbursement processes.
• Provide backup support for the front desk, answering the main phone line and assisting various constituents supported by HR, including retirees, students, applicants, faculty, staff, and office appointments. 
• Provide assistance to new hires with completion of new hire paperwork and direct them appropriately to on-campus resources. 
• Manage hr@williams email account in a time sensitive manner, utilizing knowledge of department procedures and campus resources to craft appropriate responses.
• Support benefits and payroll in specific discrete areas: serve as back-up for FMLA processing, monthly payroll and billing, assist with varied annual mailings for benefits, coordinate wellness fitness classes and process Employment Verifications (other than financial bank verifications).

Qualifications:

• High school diploma with two to five years of experience, or an equivalent combination of education and experience
• Demonstrated commitment to excellent customer service, integrity and confidentiality when serving diverse staff, faculty and students
• Ability to work collaboratively in a team-based environment
• Excellent oral and written communication
• Excellent organizational, record-keeping and time management skills - must be able to balance many different tasks simultaneously with attention to detail, timeliness, and accuracy
• Knowledge of Microsoft Office suite (especially Word and Excel)
• Experience with data entry in an integrated database preferred

Review of applications will begin on May 26, 2019 and continue until the position is filled.

To apply for this position, please visit http://staff-careers.williams.edu. If you have any questions, please feel free to contact Williams College via phone at (413) 597-4247 or email at hr@williams.edu.

Williams College - Benefits Administrator 

The Williams College Office of Human Resources seeks an energetic, collaborative, and process oriented professional to serve as a key member of the department’s management team. Reporting to the Director of Human Resources, the Benefits Administrator serves as the resident expert of the college’s many benefits offerings. They are responsible for managing a comprehensive employee benefits program for approximately 1,200 faculty, staff, and retirees. Responsibilities include design and administration of self-funded health and dental plans, reviewing and analyzing claims data, managing broker and vendor relationships, regulatory compliance and reporting, employee counseling, and implementation of new initiatives. The successful candidate will be an excellent communicator with a thorough understanding of relevant laws, compliance, and reporting like the Affordable Care Act (ACA) and the Mass Paid Leave Act.

The Benefits Administrator will work closely with the Benefits Specialist to oversee the employee wellness program and engagement strategy. This is a highly collaborative role that aims to distill complex concepts, analyze trends, and present materials in a relevant manner for planning purposes as they relate to open enrollment, the Benefits Committee, Wellness Committee, and the Retirement Governance Committee. 

Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion. Applicants should highlight relevant experience with supporting a diverse employee community including advocating for inclusive benefits.

Responsibilities include but are not limited:

• Supervise the Benefits Specialist including coaching and ongoing professional development
• Review claims and other cost drivers regularly anticipating the impact on setting employee premium
• Create, review, and update plan summaries, communication materials, open enrollment materials, and benefit presentations
• Responsible for accuracy and presentation of benefits on the HR website
• Collaborate with Payroll Systems Manager, Budget Director, and HRIS Manager on quarterly analysis of budget; review details with HR Director and VP for Finance and Administration
• Responsible for leave administration and Worker’s Compensation claims programs
• Budget and oversee the administration of the tuition grant program
• Maintain up to date knowledge of federal and state regulations involving employee benefits including FMLA, ADA, HIPAA, ERISA, COBRA, and 403(b) as they apply to the college’s benefits
• Conduct regular audits and reviews of processes, documents, tools, and workflows to ensure data quality, process effectiveness, and compliance with program and regulatory requirements
• Possess in-depth knowledge of College’s policies, particularly related to the benefits
• Coordinate audits and compliance activities including non-discrimination testing, Form 5500 filing, and Summary Annual Reports, and annual FAS112 reporting the Controller’s Office
• Maintain in-depth knowledge of wellness plan related regulations, policies, and procedures to ensure compliance with all related federal and state laws
• Coordinator and facilitate ongoing campus trainings and workshops on leave administration, policy and regulations, and retirement education programs
• Participate as an active member of the College’s Retirement Plan Governance Committee, coordinate quarterly agenda with committee chair; prepare meeting minutes
• Provide guidance and recommendations for problem resolution to individuals and manager

Qualifications:

• Bachelor’s degree or equivalent with five years or more of related experience, or an equivalent combination of education and experience
• Excellent quantitative and qualitative analytical skills with proven ability to demonstrate data interpretation that maps back to business terms and outcomes
• Possess the ability to generate enthusiasm among diverse constituencies and individuals
• Must have the ability to exhibit excellent customer service, integrity, and confidentiality when working with both internal and external customers
• Possess outstanding listening and influencing skills and the ability to cultivate trust and credibility among various constituencies
• Ability to develop and maintain highly effective relationships both internally and externally
• Ability to work collaboratively in a team-based environment
• Effective communication skills (verbal and written), including the ability to address small and large groups
• Exceptional problem-solving skills with strong attention to detail; keen ability to multi-task and prioritize work deliverables as needs evolve
• Knowledge of quantitative analysis techniques essential, experience in compensation analyses a plus
• Familiarity with PeopleSoft or other human resources systems is a preferred
• Human resources certifications are preferred (e.g. SHRM-CP, SPHR, PHR, etc.)

Review of applications will begin June 5, 2019, and continue until the position is filled.

To apply for this position, please visit http://staff-careers.williams.edu. If you have any questions, please feel free to contact Williams College via phone at (413) 597-4247 or email at hr@williams.edu.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

Williams College is a coeducational liberal arts institution located in the Berkshire Hills of western Massachusetts with easy access to the culturally rich cities of Albany, Boston, and New York City. The college is committed to building and supporting a diverse population of approximately 2000 students, and to fostering an inclusive faculty, staff, and curriculum. Williams has built its reputation on outstanding teaching and scholarship and on the academic excellence of its students.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive.